AI Order Agent transforms order information from emails, PDFs and other input sources into structured sales orders. It matches products against your ERP data, validates the details and lets your team review and approve each order before it’s sent to your ERP.
AI does the work. You stay in control.
AI Order Agent is an AI-powered order processing solution for B2B companies that receive orders through different channels.
Whether an order arrives in an email, a PDF attachment or an uploaded document, AI Order Agent extracts the relevant information and matches it with your existing customer and product data. It validates the order, flags missing or uncertain details and prepares it for approval before sending it to your ERP.
No fixed document templates. No need to manually enter every order line. Just a smarter way to process incoming orders.
From emails and PDFs to a complete order in your ERP system in a few steps. AI does the work but you stay in control.
Receive order information through supported channels, such as forwarded emails, PDF attachments or directly uploaded documents.
Products, quantities, customer information and other order data are identified from email text and attachments.
The system checks customer data, products, pricing, stock and your own business rules through the ERP integration.
Your team reviews the proposed order, corrects any issues and approves it before it is sent to your ERP.
Our article shares the advantages of going from a manual to digital order process, as it improves both efficiency and accuracy across the entire order process.
Handle emails containing multiple order documents without manually entering each order. For example, one email with 27 PDF attachments can become 27 separate orders instead of hours of repetitive work.
Process orders that your customers forward from their own customers, including detailed product specifications and order documents.
Reduce manual work when customers reorder products they’ve purchased before. The order details still need to be checked and validated.
Not every customer wants to use a webshop or ordering app. AI Order Agent helps you process orders received through existing communication channels.
AI should speed up order processing, not take control away from your team.
AI Order Agent shows how order details are extracted and where the information comes from. If a product, quantity or customer detail is missing or uncertain, the system flags it for review instead of making assumptions.
Your team can inspect the original documents, correct the information and resolve validation issues before approving the order.
AI does the repetitive work. Your team makes the final decision.
Every B2B company receives orders differently. App4Sales lets you choose the channels that fit your business while using the same ERP integration behind them all.
Sales App: Orders created by sales representatives.
B2B Webshop: Orders placed directly by customers.
AI Order Agent: Incoming orders processed with AI.
All three products use App4Sales ERP integrations to connect your sales channels with your ERP. Customer, product, pricing and order data can be shared across the connected workflow, helping your team work from consistent information.
Watch how an incoming order email is transformed into an ERP-ready sales order in just a few steps. From AI extraction to human approval, every order remains fully transparent and under your control.
See how AI highlights missing or uncertain information, lets users review and edit every detail, and only processes orders once they’re approved. It’s a smarter workflow designed to reduce manual work while keeping the final decision in your hands.
Uses App4Sales ERP integrations to match customers and products, retrieve relevant data and check stock availability.
Matches customer-specific article codes and product descriptions with the correct products in your ERP.
Checks order details against your business rules and flags missing or incorrect information for review.
Use AI Order Agent as a standalone product or together with other App4Sales solutions.
Ensure up-to-date information on customers, orders, products and stock by integrating to your ERP. Data synchronizes to and from the ERP at all times.
“App4Sales has revolutionized our work process. It’s incredible how much smoother and more efficient we can work now compared to before. All information is available at the touch of a button, saving us both time and resources.”
Erik Bergström
Founder, Lovely Linen
“With App4Sales, we can easily navigate our product catalog and get immediate information on stock availability. It has changed the way we work at trade shows, allowing us to focus on building relationships with our customers.”
Mac Milton
CEO, Milton Home
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